On September 12, the 2025 Fall Academic Conference of the Chinese Physical Society grandly opened in Harbin. Over 5,700 physics scholars from top universities and research institutions worldwide gathered here, including more than 20 Chinese and foreign academicians. The number of online participants exceeded 20,000, all witnessing this annual grand event in China's physics community.
As the largest and most influential academic activity in China's physics field, this conference not only provides a platform for ideological exchanges among scholars at home and abroad but also showcases the latest achievements of China's physics research to the world. During the several-day conference, participating scholars conducted in-depth exchanges on multiple frontier fields, with a warm and intense academic atmosphere on site.
Behind the successful holding of this grand event lies the full support and hard work of the staff behind the scenes. From conference preparation to on-site execution, from technical support to logistics guarantee, teachers and students of Harbin Engineering University ensured the smooth progress of every link with a professional attitude and full enthusiasm. Although they are not in the spotlight, they have interpreted the responsibility and commitment of "unsung heroes" with practical actions.
Conference Preparation Team: Excellence Lies in Details
As the organizer of this academic conference, the School of Physics and Optoelectronic Engineering of Harbin Engineering University has established a professional conference support team. Relevant university departments and the school’s leadership have held special meetings on multiple occasions to discuss and arrange the conference preparation work. They also conducted on-site inspections of the main venue and various sub-venues, and carried out systematic renovation and upgrading of 21 sub-venues. Staff members conduct regular weekly inspections of key links such as reception and transportation routes, and detailed venue arrangements to ensure that all conference equipment is properly debugged.
From material preparation to venue decoration, and from process arrangement to personnel guidance, the teachers of the conference team have ensured the smooth progress of the conference with their professionalism and attention to details.
Volunteer Service Team: The Most Beautiful "Blue Scenery"
Over 200 volunteers dressed in "Physics Blue" became a bright scenic spot of the conference. This vibrant team was active in various areas including the Key Laboratory of Fiber Integrated Optics of the Ministry of Education, the University History Museum, the Harbin Military Engineering Institute Memorial Hall, and all parts of the conference venue. They provided multiple services for scholars coming from afar, such as conference check-in, venue guidance, and university history explanation, while answering various inquiries.
Especially in the technology exhibition area, professional interpreters built a bridge for communication between scholars and exhibition units. The volunteers stood by 24 hours a day, ready to address various needs of participants at any time. Their enthusiastic and thoughtful services won unanimous praise from the distinguished guests attending the conference.
Logistics Support Team: 360-Degree Safety Guard
To ensure the conference proceeds safely and orderly, the safety support team has formulated a three-level emergency response plan and organized joint drills involving multiple departments such as fire protection and medical services. A professional security team is on duty 24/7 at all conference venues, and the medical team stands ready to respond to emergencies at any time.
From power supply to food safety, and from venue order to off-site transportation, the safety support staff have built a solid safety defense line for the conference with their professionalism and attention to details.
Technical Support Team: Full Empowerment with Digital & Intelligent Technology
The technical support team provided comprehensive technical guarantees for the conference. They not only ensured the stable operation of audio and video equipment in all venues but also built an efficient online conference system, allowing scholars unable to attend in person to participate remotely. In the exhibition area, the technical team carefully debugged various display devices to ensure the best presentation of scientific research achievements.
The successful holding of this conference is not only a brilliant demonstration of the research level of China’s physics community, but also a concentrated test of the organizational capabilities of the conference organizers. The hard work of various support teams at Harbin Engineering University has enabled this academic event to not only showcase a rigorous academic attitude, but also convey warm humanistic care. It has built a platform and bridge for high-level dialogue among physics scholars at home and abroad, and gathered wisdom and strength for the high-quality development of the school.
